How and for how long should the examiner and co-examiner keep the assessment notes?

All notes, including emails, that are used in the assessment of the student’s performance must be kept for at least one year, and, in addition to this, until any complaints have been processed. There is no deadline for when students can contact the examiner regarding an exam, but there is no guarantee that the notes will still be available after one year. If the notes have been entered in the Digital Exams system, they will be kept there. If the notes have been written on paper, the examiner and co-examiner will keep them themselves. Therefore, the easiest way to ensure that the notes are kept safely is to enter them directly in the Digital Exams system.

What should I do if a student requires access to documents?

You should not do anything. The student must contact Study Centre Arts, and they will request the notes from you. If you have entered the notes in the Digital Exams system, Study Centre Arts can find them there. 

What if the examiner in connection with an oral exam makes extensive use of abbreviations and keywords in order to write down as much as possible in a short time – and because the assessment is oral, many thoughts have also not been written down?

The primary purpose of assessment notes is to support the assessment. This means that they can consist of words, keywords, sentences, symbols or (homemade) abbreviations. Assessment notes are presented as they are, i.e. they may not be edited or rewritten. However, it is possible to add or elaborate on something in the notes. 

Can students require to see the assessment notes before submitting a complaint?

Yes, students can require to see the assessment notes at any time, and requests will be processed as quickly as possible. The assessment notes may be included in the students’ complaint about an exam. On the other hand, if students gain access to the assessment notes, they may choose not to submit a complaint. 

What is the legal status of assessment notes – can they be included in a complaint and, if so, in what way? 

Yes, students can choose to include assessment notes in a complaint. 

What are the rights of the examiner and co-examiner as regards giving access to assessment notes as well as any subsequent complaints?

In relation to both giving access to assessment notes and submitting a consultation response in the event of a complaint about an exam, the examiner and the co-examiner can always add or elaborate on something in their notes.

In response to a complaint, is the examiner allowed to comment on issues which have not been addressed in the assessment notes?

In connection with a statement on a complaint about an exam, the examiner can comment on all parts of the performance and can always add or elaborate on something in the notes.