Language Services, Faculty of Arts

Texts for research publications 

We offer to proofread academic articles written in English by the faculty’s researchers intended for publication in a peer-reviewed journal.

Each researcher has a quota of 18,000 words per calendar year. 

If you need more than this:

• We will send you a list of approved freelancers, and you are welcome to contact them.
• You will need to talk to your research programme director or school about funding.
• You can send your text direct to a freelancer, and they will send their invoice to your school.

Other types of texts

We are also happy to proofread the following kinds of texts written in English:

• Calls for papers
• Abstracts (not in PhD theses)
• Applications for research projects
• PhD assessments

We are always happy to arrange contact with external language consultants for tasks that lie beyond the scope of what we can offer. In such cases, you should arrange funding yourself.

Please send us your text, along with the booking form below, 2-3 weeks before you want it back (1-2 weeks if your text is short (max. 1,500 words)).

If you have an article that needs proofreading, please send an email to sprogservice.arts@au.dk containing the following information:

1. Your name and AU email address:
2. Your school, position and subject area:
3. The length of your text (no. of words including notes but excluding your bibliography*):
4. When do you want the text back (date/time):     
5. Where will your text be published (which journal, for instance): 
6. Do you want British or American English: 
7. Any other comments:

*) Our service includes proofreading the main text and notes, but we don’t check reference lists or formatting.

NB: Please make sure that you observe any style guidelines laid down by the journal in question.

• Please send us your text as an email attachment (Word, PowerPoint, Excel) by the agreed date.
• Please run a spellcheck before you send us your text.    
• We will use the track changes function in Word so you can see our suggestions.
• Any comments and questions will appear in the margin.
• Whenever possible, we will try to clear up any questions arising during our proofreading before your deadline.

Most of our work is done for the Administration Centre and the Dean’s Office. For all other language tasks, please consult our external supplier, GlobalDenmark, au@global-denmark.dk. Please feel free to contact us if you have any questions about GlobalDenmark, or if you need help with our translation software (Memsource).

GlobalDenmark supply translations at prices which have already been agreed with AU. If you have any questions about these prices, please contact Lenore Messick, lmm@au.dk

We handle projects on a ‘first come, first served’ basis. Please send us your request in good time (if possible).

Send your material and other information to sprogservice.arts@au.dk. We will take a look at your job and get back to you within 24 hours to agree the specifics.    

Please send us the following information:

• What is your deadline (please be as precise as possible instead of writing ‘ASAP’)?
• How long is your text?
• Do you have any special requests regarding the target group or the communicative situation?
• If we have any questions, who should we contact?

NB: Please send us the final version of your text.

Texts submitted for proofreading

• We will use the track changes function in Word so you can seek our suggestions. We can discuss the procedure for PDF files or other formats when you order. Please run an electronic spellcheck (UK English) before sending us texts for proofreading.