Here you should be able to find answers to most of your questions. If not, you are very welcome to contact the chair of the PhD field committee Torsten Kolind, at tk.crf@psy.au.dk.
However, we encourage you the information below first.
If you are enrolled in the Social Sciences and Business programme, you will be employed at one of the six departments or at the Centre for Educational Development. Thus, you may be employed as a PhD student at e.g. the Department of Psychology and Behavioural Sciences and enrolled in the Social Sciences and Business Programme. In fact, your terms of employment can be even more complicated if you are employed at a research centre (e.g. the Danish Centre for Studies in Research and Research Policy), which belongs under the Department of Political Science and Government, while being enrolled in the Social Sciences and Business programme. It may cause some problems, e.g. regarding where your teaching obligations should be carried out or which PhD environment you belong in and so on. You should discuss this with your supervisor. Practices may differ depending on which department or which research centre you are affiliated with.
All expenses for the PhD education are covered by the department, unless another agreement has been made (e.g. between department and centre or a company). PhD students in the Social Sciences and Business programme are therefore subject to the same terms and conditions as other students employed at the department with regard to travelling abroad, paying for conferences, PhD courses, expendable income etc. The department is also responsible for covering expenses in connection with printing the dissertation and conducting the PhD defence, and the department receives reimbursement from the graduate school following the PhD student’s successful completion of the programme. If other agreements have been made (e.g. between a centre and a department or a company), then the terms of this agreement apply.
Together with your supervisor, you should familiarise yourself with the PhD Order and the graduate school’s rules for course participation. On the Social Sciences and Business programme you can choose between all the courses offered at the graduate school and the six other programmes. You may apply to participate on equal terms with the other PhD students on the given programme and be accepted on the same conditions. As a general rule, you should strive to obtain the required 15 ECTS on courses offered by the graduate school, but we do acknowledge that this may not always be easy. Discuss it with your supervisor and take the courses that are relevant to you and your project, even if you are not able to obtain the full 15 ECTS. The most important thing is that the ECTS credits you do take are distributed evenly and you strike an appropriate balance between courses on methodology, analytics and more specific courses that are directly relevant to your project.
The last 15 ECTS may be obtained through courses outside the graduate school. In exceptional cases, ECTS credits may also be obtained through conference participation if the PhD student gives a presentation at the conference in question. Conference participation without a presentation or participation in academic forums or similar do not merit ECTS credits, neither do courses on university pedagogics (it is a separate requirement stipulated in the PhD Order).
Please be aware that if you plan to take courses that are not offered at the graduate school or the six other programmes, you must make sure to get them preapproved.
The graduate school guidelines stipulate that a meeting of the board of supervisors must be held each year. This takes place in January. The goal is through constructive discussion of the PhD student’s course of study in a wider context to increase to quality of the PhD projects and help the PhD students finish their projects within the scheduled time frame. The board of supervisors may include senior researchers, members of the PhD field committee and the chair of the field committee. Together with your supervisor, you must discuss when it is most appropriate for you to participate in a meeting of the board of supervisors.
The guidelines also stipulate that throughout his or her studies, the PhD student must present his or her project and research results to a forum of senior researchers under the management of the principle supervisor and convened by the PhD programme chair. As a rule, the first presentation should take place no later than one year after enrolment. PhD student presentations may take place in connection with a meeting of the board of supervisors, which takes place once a year. Oral presentations at academic conferences can also count as project presentations.
As a PhD student you must have one principle supervisor and at least one co-supervisor. The student’s PhD plan must contain a description of the PhD student’s and principal supervisor’s mutual requirements and expectations to the supervision process, including the form and frequency of the supervision. In the plan evaluations, the principal supervisor and the PhD student confirm that the supervision process proceeds to the satisfaction of both parties.
In case problems arise that cannot be solved through dialogue with the supervisor, these may be discussed in confidence with the PhD programme chair or antoher member of the programme field commitee. The PhD student also has the option to change supervisor if it turns out to be necessary.
Pursuant to the PhD Order, PhD students are obligated obtain experience with teaching or knowledge dissemination activities. If the PhD student is employed, this is covered by the work obligation of 840 hours, cf. the AC collective agreement. The university is obligated to offer courses on university pedagogics/communication.
How you fulfil this teaching obligation depends on where you are employed. You should discuss with your supervisor how best to organize your teaching and knowledge dissemination activities in accordance the circumstances that apply in the department where you are employed. If you work at one of the faculty’s interdisciplinary centres (CRF, CFA, NCRR) or at CED, you must discuss your teaching or knowledge dissemination activities with the centre director.
Pursuant to the guidelines, each enrolled PhD student at the graduate school must undertake at least one independent teaching activity related to the PhD project in method and/or topic. Typically this will be in the form of a seminar course. In addition to the required seminars, the PhD students should be encouraged to participate in various teaching activities, including giving lectures, correcting papers and giving feedback on exam assignments and papers etc.
As a PhD student enrolled in the Social Sciences and Business programme you will be affiliated with a research environment, but it is not given that you will be placed in an environment with other PhD students who share your academic interests. It is recommended that you seek out a PhD environment either at the department where you are employed, at the research centre or similar. It is important to have other PhD students to talk to and exchange experiences with, not just about the academic aspects of your work, but also more general concerns related to life as a PhD student.
According to the guidelines, the PhD programme must include a long-term stay at another research institution of high international standard, preferably outside Denmark and preferably a minimum of three months. If the planned stay is less than 3 months abroad, an excemption from the rules must be requested.
You should discuss with your supervisor the guidelines for stays abroad that apply at the department where you are employed. For example the amount of reimbursement you can get from the department. Such terms may differ depending on the department with which you are affiliated.
You are entitled to an annual staff development dialogue (SDD) if you are employed at AU. Who will conduct the SDD depends on which centre or department you are employed at. If you are employed at one of the interdisciplinary centres, it is typically the centre director who conducts SDDs. You should consult your supervisor to learn more about the SDD structure at your centre/department.
If need be, you can always contact the PhD programme chair or another member of the PhD field committee for a confidential discussion of queries or problems.
In cases involving terms of employment and working conditions, PhD students should contact their local union representative.