Posting and change of research environment abroad
An official trip that last more than 28 days is also called a posting. A posting is usually financed by your department or by an external funder.
See below for information about finances associated with postings.
Note: AU's general travel rules must always be followed during postings of longer or shorter duration. This means that expenses not covered by AU’s travel policy will not be reimbursed. This applies even if an external funder approves the expense.
Download Download the pamphlet on postings.
If you are looking for practical information about postings, please visit the going abroad page.
Advising regarding posting and change of research environment
If you need more in-depth advice regarding your posting and grant, please send us an email.
What information do we need?
First and foremost, we need a copy of your grant, if you are that far along in the process. If not, then a budget estimate.
We also need personal information from you about the posting, such as:
- Where are you going?
- How long will you be away?
- Is your family joining you?
- What is going to happen with your housing in Denmark?
Accompanyng family
In connection with the posting of academic staff*, the employing unit (faculty/department/school/centre) can decide to pay, to a limited degree, the following travel and relocation expenses of accompanying family members:
- Travel expenses
- Travel insurance
- Visa
- Fees for work and residence permits
- Any vaccinations required for entering the country in question
It must be clarified before the posting commences whether or not your faculty/department/school/centre is willing to pay travel and relocation expenses etc. for any accompanying family members. Remember to attach the written approval in RejsUd when the expenses are settled.
NB some of the expenses kan be taxable - see Taxation of travel expenses in the menu on the right.
* PhD students are not members of academic staff
Change of research environment abroad for Ph.d
As a PhD student employed at AU, you are not entitled to reimbursement of any additional expenditure in connection with a study abroad period, as PhDs are not covered by the agreement on official travel. However, your faculty/department/centre may decide to:
- Reimburse certain reasonable and documented additional expenses (e.g. meals/refreshments and transport costs) or
- Pay hourly and daily allowances
Reimbursement of expenses or payment of hourly and daily allowances may not exceed the applicable official travel rates.
Detailed reimbursement guidelines are defined by the faculties/departments/centres themselves.
Remember to get approval from the department management in connection with the above-mentioned expenses before you go abroad.
This approval must always be attached to RejsUd when the expenses are settled.
On the right, you will find the contact information for your faculty if you have any questions about the above.
