Aarhus University receives a 25% discount on the 24-hour conference stay price at Sandbjerg Estate. This discount was agreed to make it more attractive for Aarhus University’s employees to use Sandbjerg Estate for courses and seminars. The 25% discount applies to Sandbjerg’s 24-hour conference stays but does not apply to additional services such as extra drinks or celebration dinners.

Sandbjerg’s standard price for a 24-hour conference stay is DKK 1,525 (2022 price). With the discount this comes down to DKK 1,143.75 including VAT. 
Sandbjerg’s standard price for a 24-hour conference stay is DKK 1,675 (2023 price). With the discount this comes down to DKK 1,256.25 including VAT. 
It is also possible to deduct 100% of the VAT for everything except catering, for which you can deduct 25% of the VAT.

The discount applies to all participants in events that are arranged by AU. This means that the discount applies to all of the participants in a given event regardless of their place of employment, as long as the organiser is employed at AU. Contact Sandbjerg Estate to hear more about how to get the discount.

Read more about how to apply for financial support from the Aarhus University Research Foundation for academic events held at Sandbjerg Estate 

Read more about Sandbjerg Estate

The agreement between Aarhus University and ARoS offers:

• Free ARoS vouchers for participants in AU conferences, which grant them free access to ARoS during opening hours:
  Vouchers are only available for conferences and events that include external participants.
  The vouchers are intended for conference participants to use in connection with their conference stay in Aarhus during their ‘free time’ outside of the conference programme (before, during or immediately after the conference). Vouchers will therefore be valid from Saturday in the week before the conference until Sunday in the week of the conference (example: The conference takes place from Wednesday 16 August until Friday 18 August 2023 – the voucher is valid from Saturday 12 August until Sunday 20 August). When you place an order, you must therefore state in which week the voucher should be valid in connection with the conference/event. Please note that it is not possible to order vouchers for Den Gamle By as well as for ARoS. Therefore, please choose between these two options when ordering vouchers.
  You can order vouchers via our web shop
• Free admission tickets to ARoS for visiting professors:
  Please also note that visiting professors at Aarhus University who receive assistance from the Relocation Service or who participate in Getting Started events may receive a free admission ticket so that they can visit ARoS for free during their stay. To request these tickets, please contact Talent Development and Research Mobility
  You can order vouchers via our web shop
• Free use of the ARoS auditorium when you purchase a catering package in 2022 or 2023
  Prices range from DKK 355 per person (excluding VAT) for a half-day meeting to DKK 435 per person (excluding VAT) for a full-day meeting. Visit this website to see ARoS’ catering packages: aros-moeder-og-konferencer-priser-aug-2022.pdf. A full-day package includes breakfast, lunch and afternoon coffee and cake – with focus on locally sourced produce and a climate-friendly menu. Breakfast and afternoon coffee and cake are served at the front of the auditorium, and lunch is served in the restaurant on the eighth floor. The auditorium can hold up to 178 people but can also be used by smaller groups. Please note that the museum opens at 10:00 but that conference guests are welcome from 09:00 – as the conference organiser, you can access the building thirty minutes earlier via the gate. The museum closes at 21:00 on weekdays and at 17:00 at the weekend. It is closed all day on Mondays. If you need an extra conference room, you can hire one from DKK 3,000 per room (excluding VAT).
• Events at ARoS that do not include free use of the auditorium:
  If you wish to hold an event (a welcome reception or a guided tour as part of a conference, etc.) at ARoS, you will need to buy admission tickets to the museum. Vouchers cannot be used for this type of event. Admission tickets must be purchased as part of the agreement you make with ARoS. If you are organising an event that includes refreshments, admission tickets will be priced at DKK 85 per participant (standard price DKK 140). The Aarhus University Research Foundation (which finances vouchers and discount agreements) has also made a special agreement with ARoS to get a 10% discount on AU events (the discount does not apply to admission tickets, which are already offered at a reduced price, or to special offers/prices).
• Creative activities for guests: If you would like to inspire and challenge your guests, ARoS offers a range of art breaks (‘kunstpauser’). Read more at aros-moeder-og-konferencer-kunstpause.pdf. Art breaks are offered at the following prices:
  Giant jigsaw puzzle: DKK 1,500 excluding VAT (max 20 people at the same time)
  Art creates words, words crate art: DKK 1,000 excluding VAT (max 20 in one group – possible to run two groups simultaneously)
  Detaljestafet: DKK 750 excluding VAT (max 12 people at the same time – possible to run two groups simultaneously)
• Special arrangement for dinner in the restaurant (minimum 25 people): a three-course meal, two glasses of wine and coffee for DKK 550 per person (including VAT) plus an admission ticket for DKK 85 – or DKK 635 in total.

Contact:
To book rooms or make other agreements regarding events, please contact the sales and events department at ARoS Aarhus Art Museum at event@aros.dk or on 6190 4900.
If you have any questions about the information above, you are welcome to contact Events and Communication Support, AU (Lone Jørgensen or Anders Frølund).

Concert Hall Aarhus offers Aarhus University a minimum discount of 30% on the price of hiring conference rooms. Technical assistance, AV equipment and catering services are charged separately and provided by Concert Hall Aarhus. Book rooms via the Concert Hall Aarhus website.

Concert Hall Aarhus also offers:

• A 10-40% discount on ticket prices for performances and events by special agreement and only for a large number of guests – not available to individuals.
• Order via the Concert Hall Aarhus website.

• A 20% discount on the price of hiring the Helsingør Theater premises, if a catering order of at least DKK 10,000 is placed for the event in question at the same time.
• A 10% discount on the list price for catering, if the price of the event exceeds DKK 10,000. (2016 prices)
• Any other use of the premises is subject to agreement with Den Gamle By. Usually, use of the premises is included if purchasing other services (such as catering) for a certain amount.

• UNTIL 30 NOVEMBER 2023: Vouchers for admission to Den Gamle By during opening hours in connection with conferences – only for events with external participants. These free vouchers can be used from Monday to Friday all year round except in July and December.
  Please note that it is not possible to order vouchers for Den Gamle By as well as for ARoS. Therefore, please choose between these two options when ordering vouchers.