Master's degree Programmes
Planning the orientation days for Master’s degree students at the Faculty of Arts
On this page, you will find information about the planning of the orientation days for new Master’s degree students at the Faculty of Arts. You can read about the framework and rules, and find a process plan showing who does what and when.
Planning and process overview
The orientation days for Master’s degree programmes should generally be scheduled for week 36, as the rooms are reserved for the Bachelor’s orientation week in week 35. An overview of the ideal process for planning the Master’s orientation days can be found below.
| Rooms for Master’s orientation activities | 15 May: Deadline for submitting room requests for orientation activities for Master’s degree programmes and supplementary subjects to [email protected]. |
| Programmes and webpages | 1 July: Deadline for submitting material/information to be published on the study portal page for new students. |
| Week 27: Programmes are made available on the study portal page for new students. | |
| Welcome letters and lists | Week 27: Welcome letters are sent to new Master’s degree students via Digital Post. |
| Week 27: Lists of admitted Master’s degree students are sent to the schools. Due to the secoung round of admissions, updates may be sent out in week 33. |
Programmes, rooms and webpages
Communication and coordination regarding the planning of the orientation days for new Master’s degree students take place directly with the orientation week coordinators.
As all rooms are generally reserved for the orientation week activities for the Bachelor’s degree programmes in week 35, the orientation day(s) for new Master’s degree students will be scheduled for week 36. However, they may be scheduled for week 35, provided the rooms are not in use for Bachelor’s orientation activities. If you wish to hold orientation activities in week 35, you must submit the time and any specific room requests by 15 May, after which rooms will be allocated. Requests received after the deadline will be allocated on a first-come, first-served basis.
| Task | Who |
| Initiating the planning of the orientation days | Orientation week coordinator via orientation week organiser |
| Planning the date and time for the orientation activities | Orientation week organisers for the degree programme |
| Booking rooms for orientation activities through the local teaching administrator ([email protected]) by 15 May | Orientation week organisers for the degree programme |
| Submitting programme details and information about the orientation days for the Master’s degree programme to the orientation week coordinator | Orientation week organisers for the degree programme |
| Updating the orientation week pages | Orientation week coordinator |
Welcome letters and admission lists
Lists of new Master’s degree students can be retrieved and welcome letters sent much earlier than for Bachelor’s degree students, as the admission procedure is different. Welcome letters for new Master’s degree students are sent via Digital Post before the summer holidays (in week 27). In the letter, new students will find a link to the study portal page for new students, as well as information about the commencement of studies exam and course registration. Then the admission lists are sent to the school
Task | Who |
Distributing a document outlining which lists are sent, when and by whom | Orientation week coordinator |
Planning data retrievals with AU Admissions and Arts Studies Administration | Orientation week coordinator |
Retrieving a list of new Master’s degree students at Arts | Orientation week coordinator |
Sending welcome letters via Digital Post | Orientation week coordinator |
Sending lists of admitted students to the schools | Orientation week coordinator |
Communication to students
New Master’s degree students at Arts are offered admission to their programme between 1 May and 5 June. They must accept their offer of admission by 10 June. Once the students have accepted their offer, they will receive a letter of admission from AU Student Administration and Services with important information about their admission. If students have not previously been enrolled at Aarhus University, they can also find information on how to register in the systems. The letter also contains a link to the study portal page for new students at Arts.
After 10 June, the orientation week coordinators will retrieve a list of all new Master’s degree students at Arts, who will then receive a welcome letter from them via Digital Post. In the welcome letter, the students are referred to their local orientation page.
Here, students can find their local orientation programme and welcome letter. They can also find information about the systems, the commencement of studies exam, study@au and more.
Questions and guidance
If you have any questions about the planning or need guidance, you are always welcome to contact the orientation week coordinators at Arts, Jannie Laigaard and Trine Schouborg, at [email protected].
If you are a student involved in planning the orientation days for new Master’s degree students, you can also sign up for the online tutor course, tutor@au, by contacting the orientation week coordinators.
