When will the pay negotiations be held?

Answer: The pay negotiations will take place in March-June. You can read more about the pay negotiations at the faculties/administration here.

Which period does the pay negotiation concern?

Answer: The negotiations concern pay increases for performance and results achieved in the period 1 April 2020 - 31 March 2021.

When will pay increases come into force?

Answer: Agreed pay increases will come into force from 1 April 2021.

What should I do in order to be considered for a pay increase?

Answer: Fill in the information form on the pay negotiation website. Pay negotiation site.

The form will be available from 4 February 2021 when the pay negotiation process begins. The form must be completed by 25 Februar 2021. The form will be sent to your union representative, and if agreed locally, the form will also be sent to the manager involved in the negotiations. If you are entitled to negotiate on your own behalf, you only have to state in the negotiation form that you want to negotiate. If you are entitled to negotiate on your own behalf and want the manager who is involved in the negotiation to know your arguments for wanting a pay increase before the negotiations begin, you can write your arguments in the pay negotiation form. You can also choose to wait and present your arguments during the negotiation.

In relation to the information about me in the pay negotiation form, how is this information protected?

Answer: The website with the pay negotiation form is encrypted. This means that your information cannot be read by a third party. The website’s address starts with ”https:/” which indicates that this is a secure website.

The information about you in the form and the information about your pay from the payroll system will be handled by your union representative, the HR team in your unit’s administrative centre, the manager with the right to negotiate, and your immediate manager when preparing the pay negotiation and in connection with the actual negotiation.

When the pay negotiation is completed, your data will be stored in accordance with the general guidelines.
See also AU's website about protection of personal data (GDPR).

Who will be negotiating my pay?

Answer: Your union representative/executive pay negotiator will negotiate on your behalf. Some employees have the option of negotiating themselves, i.e. special and senior consultants, professors, journalists and those holding managerial positions, i.e. administrative officers, laboratory technicians and members of IT staff who are covered by the trade union agreement with HK (the national union of commercial and clerical employees) in specific positions with job content and salary level corresponding to salary grade 35 and 36. This is set out in the collective agreements.

Who will be negotiating for me if I am not a member of a trade union?

Answer: Even though you are not a member of a trade union, the union representative authorised to negotiate/executive pay negotiator who would otherwise cover your particular field or that of your position will represent you during the pay negotiations.

Which supplements can be negotiated?

Answer: The pay supplements which can be negotiated during the ordinary pay negotiations are supplements for qualifications, supplements for responsibilities and one-off bonuses. For additional information about the individual supplements, click here.

Is it possible to negotiate anything other than these supplements?

Answer: For certain groups of employees, a change of the base pay/new pay grade can be negotiated. This is set out in the trade union agreement or collective agreement applying to these groups. You cannot negotiate extra holidays, additional pension or funding for supplementary education.

When will I be informed about the result of the pay negotiations?

Answer: The negotiation period lasts until the end of June. The specific time when your union representative/executive pay negotiator will be negotiating with the manager with the right to negotiate will therefore be agreed locally. Staff should be informed of the results of the negotiations as soon as possible after the negotiations have been completed in the individual units. The time is agreed locally.

Who decides the financial framework for the pay negotiations and how the money will be distributed?

Answer: Prior to the annual pay negotiations, the senior management team – following discussion in the Main Liaison Committee (HSU) – decides on an overall pay negotiation budget.

The pay negotiation budget for pay negotiations 2021 (the period 1 April 2020 - 31 March 2021) is fixed at 0,5% for pay supplements and for one-off bonuses.

The dean and the university director may decide to give departments/schools (Arts)/centres/administration centres and administrative divisions pay negotiation budgets which are lower than 0,5%

How often can my pay be negotiated?

Answer: All employees are entitled to have their pay negotiated once a year.

I am an apprentice, can my pay be negotiated as part of these pay negotiations?

Answer: Yes. You are entitled to apply for a pay increase on the same terms as other staff covered by the collective agreement under which you are employed. To find out more about pay negotiations in the individual faculties/the administration, click here. For information about the other terms that apply to apprentices, see the apprentice site (only in Danish).

I am currently in the third or fourth year of my apprenticeship as an animal technician, gardener or agricultural assistant, can an additional supplement for me be part of this negotiation process?

Answer: The pay agreement for agricultural assistants, gardener's assistants, gardeners, experimental assistants and animal technician assistants (animal technicians) (The United Federation of Danish Workers (3F)) also applies to apprentices. To find out more about supplements for apprentices pursuant to this agreement, click here (only in Danish).

Can I recommend a colleague for a pay increase?

Answer: No. Only the union representative or manager can make such a recommendation.

How does the Danish pay system work?

Answer: To find out more about the Danish pay system, click here. The information in the section beginning on page 21 is of particular relevance to pay negotiations.