How to make an email auto-reply

A guide on how to send auto-replies and suggestions for auto-reply texts are available here.

How to send an auto-reply

Open the guide Send automatic out-of-office replies from Outlook (external guide)

How to write an automatic email reply

Your automatic email reply should contain the following:

  • Information about how long you will be on holiday or absent (i.e. the relevant dates)
  • If relevant, the name of a colleague who may be contacted during your absence.
  • The auto-reply should be in Danish and in English.

Suggestions for auto-reply texts in Danish and in English:

Jeg holder ferie i perioden [indsæt dato, fx 16. juli - 8. august 2015] og træffes igen [indsæt dato, fx mandag den 9. august 2015].

Du kan evt. kontakte [indsæt navn(e) og evt. titel på kollega(er) eller nærmeste leder, fx sekretariatsleder Lone Larsen], hvis du har hastesager under min ferie.

I am out of office (holiday) on [insert date, e.g. 16 July - 8 August 2015]. I will be back in the office on [insert date, e.g. Monday, 9 August 2015].

In urgent matters, please contact my colleague [insert name(s) of contact person(s) and possibly job title, e.g. Lone Larsen, Head of Secretariat].