Elections to the occupational health and safety organisation

The elections to the occupational health and safety organisation at Aarhus University are held every third year, next time in the first quarter of 2024. Employees will elect occupational health and safety representatives to occupational health and safety groups and occupational health and safety committees. 

Occupational health and safety representatives are elected for three years at a time. The current period is from 1 March 2021 to 28 February 2024, and in the fourth quarter of 2023, managers at all levels decide the framework for the future occupational health and safety organisation in cooperation with the staff members on the committees.


    Need to elect a new occupational health and safety representative?

    If the elected occupational health and safety representative resigns from his or her position, goes on leave or is absent due to illness for more than four months at one time, it is possible to hold new elections for occupational health and safety representatives within the three-year election period. An already elected staff representative (AMR) cannot resign from his or her position or be 'ousted' by his/her colleagues, see WEA guideline F.3.3, section 10.1.

      How to hold a local election

      If an occupational health and safety group is not represented in the intervening period, AU encourages interested employees to stand for election as a staff representative (occupational health and safety representative).

      Here are the tools, you need:

        Note that the term of office of the staff representative ends on 28 February 2024, when a joint AU election will be held. If necessary, contact your occupational health and safety contact person for advice. If it is not possible to elect an occupational health and safety representative, the supervisor and the chair will work alone until the staff have elected a representative at a later time.

        Who can stand for election?

        All employees can vote and stand for election in the election of occupational health and safety representatives. Managers are appointed to the occupational health and safety groups and occupational health and safety committees by their senior managers.

          Legal basis and agreements for the election of occupational health and safety representatives at AU

          The occupational health and safety representatives are elected by and from among the employees in the workplace.

          Managers cannot vote in the election of occupational health and safety representatives or stand for election as occupational health and safety representative. You are regarded as a manager ‘when your work exclusively or primarily is to manage or supervise the work in a company or part thereof on behalf of the employer’.

          Local occupational health and safety committees help set a good framework for the election.

          Employees must have been employed at AU for at least nine months before they can stand for election and be elected as occupational health and safety representatives. Regarding terms of employment, the election of occupational health and safety representatives follows the rules for election of union representatives.

          Please note: An occupational health and safety representative is not required to be member of a trade union. (DK)

          Alternates for occupational health and safety representatives

          According to the legislation (7.2.9. Occupational health and safety representative), there are no alternates in the occupational health and safety groups. Therefore, alternates for occupational health and safety representatives are not elected at AU.

          If the occupational health and safety representative is absent for a continuous period of at least four months, a new occupational health and safety representative may be elected.

          According to the ministerial order, it is not a requirement that an alternate for the occupational health and safety representative is elected. However an organisation can decide to do more than the law requires.

          Limited use of alternates for occupational health and safety representatives is recommended at AU. If management decides that alternates are required, the following should apply:

          • The alternates do not have the same status or union representative-like protection as the occupational health and safety representatives before they formally take up the duties as occupational health and safety representatives after the elected occupational health and safety representative has been absent (expected to be absent) for at least one month.
          • If alternates formally take up the duties as occupational health and safety representatives, the persons in question must inform their trade union, if applicable.
          • In general, the alternates will not be offered courses/ training or be invited to occupational health and safety organisation meetings.

          The faculty is responsible for informing the alternates about these matters.

          Based on the management’s decision, there may be alternates in the Local Occupational Health and Safety Committees (LAMU), the Faculty/Administration Occupational Health and Safety Committees (FAMU/AAMU) and in the Main Occupational Health and Safety Committee (HAMU). However, the alternates must be elected from among the already elected occupational health and safety representatives.