Conference articles and loan items


We will not be able to send conference articles until 17th January, due to COVID-19 and the latest regulations. 

If you have any questions, please contact 

Updated 6th January 2021

Free conference articles


You can now order free conference articles by filling out the order forms below. Please remember to use the order form consistent with the type of your event. The range of free conference articles varies depending on whether your academic event will be attended by external participants.
NB: Please expect a delivery time of 14 days.

Please note that there is a limited selection of free conference articles for events with only AU staff. If you need other conference articles for your internal event, you can order them from the webshop or from BSS Books. If you are in doubt as to whether your event is for internal or external participants, please contact Events and Communications Support at or +45 9352 2130. 

Internal events

Additional conference articles and merchandise can be purchased in AU's online shop. Please note that it is not possible to fill in the list below if you are using the browser Firefox. Please use another browser or use Adobe Reader to open the list.

Map of university locations in Aarhus DK
Map of university locations in Aarhus UK
Christmas cards: Winter landscapes DK/UK
Christmas cards: red/silver with Christmas tree, UK+DK
AU postcards: Main Hall DK/UK
AU postcards: Present DK/UK

Academic events with external participants

Free conference materials for events with external participants

Via the Events and Communications support website, it is possible to order i.a. notepads, ballpoints, key lanyards, name tags and ARoS vouchers for use at conferences organised by members of staff for Aarhus University (called conference materials). Conference materials are ONLY available for academic events in the main academic areas/departments/institutes/centres, and to which external participants are invited. These include academic conferences, seminars, symposiums etc. The conference materials can also be supplied to a limited extent to events where there are external guests, for example visits by delegations from Denmark and abroad as well as for national and international conferences hosted by the administration.

When ordering, remember:

That we cannot guarantee delivery from one day to the next. Many people still place orders at the very last minute – please order 14 days in advance.
Remember to state which event the conference materials will be used at.
Please write the full address on the order form as it facilitates processing for us.

Thus, conference materials cannot be supplied for teaching situations, internal courses, staff meetings, seminars etc. To buy merchandise and conference materials go to or (for Aarhus BSS merchandise).

Under these guidelines, conference materials will thus be used for their intended purpose: As a subsidy for academic events while at the same time branding Aarhus University vis-à-vis its partners and the world at large.

Read more about vouchers to The Old town and ARoS and about the discounts at ARoS and Concert Hall Aarhus

Aarhus BSS conference articles (only for events with external participants)

Please note that these conference articles can only be ordered for events at Aarhus BSS with external participants.

Please note that it is not possible to fill in the list below if you are using the browser Firefox.  
Please use another browser or use Adobe Reader to open the list.

For Aarhus BSS christmas cards (A5), contact Didde Trolle ( 

A4 pads with BSS logo
Uma bio ballpoint pen with BSS logo UK
Inserts for name tags with BSS logo UK
A4 name cards with dotted line for folding and BSS logo UK
Key lanyard with plastic pocket with BSS logo UK
Waterproof poncho, dark blue with BSS logo UK

Help us make our conferences more sustainable

At Aarhus University, we are working to make our conferences more sustainable. To help us reach this goal, we strongly encourage you not to order more conference materials than you need, and to make every effort to reuse conference materials whenever possible. Of course, you are always welcome to return unused conference materials to Events and Communication Support.

Read here for more sustainable tips