How to order a shared folder

To order a shared folder go to our serviceportal

You need to add both a primary and secondary owner of the share. Insert AUID in the form auxxxxx on the owners. Primary and secondary owners are automatically granted access to the share. 

• Primary owner (shared drive owner) is responsible for ensuring the right users have access to the drive
• Secondary owner (shared drive manager) steps in if the primary owner resign, ensuring a person remains responsible for the drive

Faculty: Specify the faculty under which the drive should be created.

Share name: When specifying the name, you may not use special characters, spaces or underscores. Use a hyphen as shown in the example below to specify the name. Similarly, the faculty must NOT be specified in the shared folder name, as this will automatically be set as a prefix in the naming.

Type: You must select the type of data the drive will be used for (standard data, temporary data or access audit). Choosing access audit all events will be logged (e.g. due to GDPR requirement, you can see who has accessed/edited files and documents)

For research data, please in addition click the box

Data location: Specify the location. Usually central unless you are located in Roskilde.

Shared drive access:

Primary and secondary owners automatically have read/write access to the share. You must specify the AUID in the form auxxxxx for other members who should have access. You only need to fill in one of the boxes if users should have both read and write access. 

Users with read access only have access to read data on the share. Users with read and write access can both read and write data on the share.

NOTE! There is a limit of 60 characters. If you have a lot of users who need access, you as a manager can assign access after the drive is created via our self-service portal.

You can create the ticket on behalf of another user. Search by name or AUID in the form 123456