Before the meeting
Start by booking the video conference equipment in Outlook (if booked elsewhere, see below). Then send an invitation to the participants of the meeting with the following info:
1) who attends the meeting
2) what room should you be in
3) who is calling
4) mobile number in case of delay / problems
5) If possible, call the meeting 10 minutes before scheduled commencement. The equipment may be off and it may take some time to boot.
If you are calling internally within AU, you only need to call the 'building number + room number', eg 1442239 (without spaces). You will subsequently be connected if the system is switched on and not busy.
If you are calling outside of AU, use the information you have received. For example, it may be a regular ip address: 22.214.171.124
Calls from people outside AU
Should anyone outside AU call you, they should call building number +email@example.com.
For example. firstname.lastname@example.org