Panopto - Guidelines

For streaming and recordings where only the instructor is involved

Or where explicit consent has been obtained from all participants

If the instructor is presenting and/or recording lectures where no or only minor relevant individuals appear in the recording, it is the instructor who determines where the material is used. However, it is always recommended to stream rather than record material.

Note: Some video recordings require so-called informed consent (e.g., recordings of patients). In such cases, participants must be informed about how the video will be used before recording (and it must not be used in a different context than the one consented to).

For streaming and recordings where others appear

If the teaching is part of a structured course, and the recordings and streaming are placed in the corresponding course room in Brightspace, where only the students enrolled in the course and the instructor have access, no consent is required from the students to stream or record the teaching.

However, the recordings must not be made available to anyone outside the course participants in Brightspace. Additionally, the video must be deleted after the semester ends, unless explicit consent is obtained from those appearing in the recording for further use in the course.

As an instructor, you must always inform students that the session is being recorded. This is a GDPR requirement, which was addressed in spring 2021 through a general notification on the Blackboard homepage.

In the course module via LTI integration

Look for the icon:

In an HTML Document** where it is embedded via Insert Stuff

In an HTML Document** where it is embedded via Insert Stuff

Panopto automatically deletes the video when the Brightspace course folder is deleted.

The video must be deleted manually, if it should not be accessible to future course participants.

The instructor is responsible for deleting the material, considering GDPR and/or copyright regulations.

Be aware that the video will become inaccessible if the instructor leaves AU.

The institute is responsible for deleting the material, considering GDPR and/or copyright regulations.

Panopto automatically deletes the video when the Brightspace course is deleted.

The video must be deleted manually, e.g., if consent is withdrawn before the automatic deletion.

If you want to reuse the video, you can copy it into the next semester's course folder.

Copy via Panopto.au.dk – but note that moving the video may affect previous students' access.

Copy the video via Panopto.au.dk – do not move it, as previous students may still be using it.

It may be beneficial to move the video to a personal or institute folder if the video does not rely on student interaction.

Videos cannot be reused for the next semester unless specific consent has been obtained for this.

Be aware that links in Brightspace become inactive when the video is deleted.

Videos cannot be reused for the next semester unless specific consent has been obtained for this.

Be aware that links in Brightspace become inactive when the video is deleted.

Student notes, discussions, etc., are deleted along with the video when the instructor/institute deletes the video.

Be aware that if the same video is used in multiple courses, students' discussions/activities on the video may be shared across different groups. Instead, create a copy of the video and remember to update "Insert Stuff" with the new link.

However, the video may remain in the course for longer than nine months.