The Faculty of Arts helps to create good working relationships and a vibrant student life by making premises available for staff and students who want to hold academic and/or social events.
The chair is responsible for sending a report by email to email@example.com after each Friday bar/party. This mail must contain information about any unusual events that have occurred (for instance personal injuries/accidents, the need for an ambulance, damage to buildings or equipment, visits by the authorities or the need to summon the authorities).
Arts Building Services will convene a meeting each semester to discuss Friday bars with the focus on the practical issues related to planning, final cleaning, tidying up and other issues. As far as possible, these meetings will be held in mid-semester.
Party committees are welcome to attend these meetings.
All these forms are available on the study portal.
Friday bars/party committees can appoint new chairs twice a year (in June and December). Arts Building Services hold an introductory meeting for new chairs at the start of each semester.
The new chair of the Friday bar/party committee and the previous chair must jointly complete the form “Registration of chair/appointing a new chair”.
This form must be signed by the host department representative and Arts Building Services.
A list of the chair’s tasks and areas of responsibility can be found on the study portal.
Academic events focus solely on issues that are relevant for the students’ studies. You can hold academic events any day of the week until 22:00. Academic events are alcohol free and no refreshments/meals are served.
Lectures and debates are just two examples of academic events.
Academic events can be held in classrooms, cafeterias or study areas.
An agreement for borrowing rooms is not required for academic events.
Academic/social events are events that include elements of both an academic and social nature. They can be held any day of the week until 22:00. These events are alcohol free.
Here are some examples of academic/social events: events that include dinner or a film, and events to support the study environment/break the ice.
Academic/social events can be held in classrooms, cafeterias or study areas.
Aarhus: The cafeteria in building 1482 or the lunchrooms located in the schools.
Emdrup: Building 7220, Room D170, in Baren or Mødestedet.
An agreement for borrowing rooms must be completed in connection with academic/social events.
Events organised by and for staff
An agreement for borrowing rooms is not required for events organised by and for staff – no matter what kind of event is involved. The event organiser is responsible for booking rooms.
Festive events organised by staff for staff and students
An agreement for borrowing rooms must be completed for any events in which students take part.
If you are a student and need help booking a room, you should contact your local department secretary.
Please complete and sign an agreement no later than 14 days before the start of academic/social events or parties:
|Building no.:||Name of representative|
|Emdrup||Louise Weinreich Jakobsen|
|Nobel: 1461-1463||Hanne Ahlers|
|Nobel: 1465-1467||Tina Elgaard|
|Nobel: 1481-1482||Jane Lücke Didriksen|
|Nobel: 1483||Bolette Hansen|
|Nobel: 1484-1485||Nelly Dupont|
|Katrinebjerg||Inger Birchall Nielsen|
|Moesgård||Anne-Mette Brink Christensen|