Friday bars and borrowing rooms

The Faculty of Arts helps to create good working relationships and a vibrant student life by making premises available for staff and students who want to hold academic and/or social events.

Friday bars, clubs and societies

Friday bars

Each Friday bar is affiliated with one or more specific subject areas. Friday bars can borrow premises subject to an agreement with a representative of the host department and Arts Building Services. Bars can be held on Fridays between 16:00 and 24:00.  

Party committees

Each party committee organises social events/parties for one or more specific subject areas. For each event, a room must be booked subject to an agreement with a host department representative and Arts Building Services. Parties can be held on Fridays between 16:00 and 24:00.  

Submitting reports and semester meetings

The chair is responsible for sending a report by email to artsbyg@au.dk after each Friday bar/party. This mail must contain information about any unusual events that have occurred (for instance personal injuries/accidents, the need for an ambulance, damage to buildings or equipment, visits by the authorities or the need to summon the authorities).   

Arts Building Services will convene a meeting each semester to discuss Friday bars with the focus on the practical issues related to planning, final cleaning, tidying up and other issues. As far as possible, these meetings will be held in mid-semester.  

Party committees are welcome to attend these meetings. 

Study areas

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Forms and more information

The relevant forms, minutes of semester meetings and further information, including a list of the chair’s tasks and areas of responsibility, can be found on the study portal.

Studieportalen

Setting up Friday bars/party committees

  • The chair of any new Friday bar/party committee must fill in the form entitled “Appointing a new chair” and obtain the required signatures. 
  • The chair then completes the form “Registration of Friday bar/party committee” and ensures that it is approved and signed. 
  • When setting up a Friday bar, the chair must also fill in the form “Agreement for borrowing rooms, Friday bar” and obtain the required signatures.

All these forms are available on the study portal.

Appointing a new chair

Friday bars/party committees can appoint new chairs twice a year (in June and December). Arts Building Services hold an introductory meeting for new chairs at the start of each semester.

The new chair of the Friday bar/party committee and the previous chair must jointly complete the form “Registration of chair/appointing a new chair”.

This form must be signed by the host department representative and Arts Building Services. 

A list of the chair’s tasks and areas of responsibility can be found on the study portal.

Other events at the Faculty of Arts

Academic events

Academic events focus solely on issues that are relevant for the students’ studies. You can hold academic events any day of the week until 22:00. Academic events are alcohol free and no refreshments/meals are served.

Lectures and debates are just two examples of academic events.

Academic events can be held in classrooms, cafeterias or study areas.

An agreement for borrowing rooms is not required for academic events.

Academic/social events

Academic/social events are events that include elements of both an academic and social nature. They can be held any day of the week until 22:00. These events are alcohol free.

Here are some examples of academic/social events: events that include dinner or a film, and events to support the study environment/break the ice.

Academic/social events can be held in classrooms, cafeterias or study areas.

  • Events involving the consumption of food may not be held in classrooms. Such events can be held in:

         Aarhus: The cafeteria in building 1482 or the lunchrooms located in the schools.

         Emdrup: Building 7220, Room D170, in Baren or Mødestedet.

An agreement for borrowing rooms must be completed in connection with academic/social events.

Events organised by staff

Events organised by and for staff 

An agreement for borrowing rooms is not required for events organised by and for staff – no matter what kind of event is involved. The event organiser is responsible for booking rooms.

Festive events organised by staff for staff and students 

An agreement for borrowing rooms must be completed for any events in which students take part.

More information

More information about academic and academic/social events organised by students can be found on the study portal.

Booking rooms

Please complete and sign an agreement no later than 14 days before the start of academic/social events or parties:

Agreement for borrowing rooms for events at the Faculty of Artshttps://medarbejdere.au.dk/fileadmin/ingen_mappe_valgt/17a11762f0.gif

Information for event organisers

  • Any changes in access to specific doors must be arranged with your local Building Operations and Maintenance Office.
  • The event organiser is responsible for obtaining the necessary licences from the authorities (for instance a licence to serve alcohol, a licence to handle food, or a licence for noise control at outdoor events). The event organiser must also pay any expenses connected with planning and carrying out the event (for instance the Danish KODA fee). 
  • Event organisers must report to Arts Building Services via email (artsbyg@au.dk) if any unusual events occur (for instance personal injuries/accidents, the need for an ambulance, damage to buildings or equipment, visits by the authorities or the need to summon the authorities). This report must be submitted immediately after the end of the event to which it relates.
  • As a general rule, the organisers must set up the tables and chairs they need themselves. Please contact your local Building Operations and Maintenance Office if you need any help. The event organisers must ensure that emergency exits are never blocked. Please note the instructions for the standard layout of rooms when replacing furniture.
  • If you need any IT/AV equipment, please contact Arts IT.

Representatives of the host department

Host department representatives at the Faculty of Arts

Contact details

Building no.:Name of representative
EmdrupLouise Weinreich Jakobsen
Nobel: 1451-1453

Rikke Bjørn Jensen

Lotte Varnich

Nobel: 1461-1463Hanne Ahlers
Nobel: 1465-1467Tina Elgaard
Nobel: 1481-1482Jane Lücke Didriksen
Nobel: 1483Bolette Hansen
Nobel: 1484-1485Nelly Dupont
KatrinebjergInger Birchall Nielsen
KasernenMorten Brockhoff
MoesgårdAnne-Mette Brink Christensen

General guidelines

The Faculty of Arts' appendix
Using rooms at the Faculty of Arts