Accesscard and access to buildings

The daily opening hours for classrooms at Arts on weekdays are from 7:30 AM to 6 PM.

How to order a key card

Ordering a key card for:
- Staff in Aarhus
- Staff in Emdrup
- Trøjborgvej 82-84

To order a key card you need your AU ID and a photo (JPG file). Once the card has been ordered, you will receive an email with the card number and pin code. Then you need to activate your card.

Please note that if you re-print existing cards, the old card will be deleted immediately.

Ordering key cards for people outside AU

It is possible to order key cards for people outside AU who need access to a department or room outside normal opening hours. Access is granted for no more than 12 months at a time.

These key cards should be ordered from Building Services, who will need the following information:

Name and name of company
Phone no.
Photo
Period (start and end)
Objective/purpose
Which buildings and doors do you want to access

Loan card/temporary access outside of opening hours

If you need short-term access outside regular opening hours, please contact your department’s secretariat.The secretariat has loan cards that the secretaries can activate for temporary access via Operations.

Loan cards may be used for a maximum of 3 months. If access is needed for a longer or recurring period, the person must be registered as an unpaid affiliate and issued a standard AU access card. This way, the card will automatically be deactivated upon termination. Registration is handled through your institute or department.

PIN codes for access cards can be created at pinkode.au.dk

Note: To avoid unnecessary card waste, it is very important that loan cards are returned to the secretariat after use.

For questions regarding access cards, please contact the operations coordinator Ingor Haugaard Skov.

Activating/reactivating key cards

Once you have received an email informing you that your key card has been produced, it can be activated. Activating key cards:

Staff at schools in Aarhus and Emdrup should contact their department secretariat.
Library staff should contact the library managers, who will contact the Building Operations and Maintenance Office in Aarhus or Emdrup.
ACA employees should contact stab.byg.aca@au.dk (with the exception of ACA employees in Studies Administration, who should contact stab.studier.arts@au.dk)
Staff at Trøjborgvej 82-84 should contact the department secretariat.

Please note that if you re-print existing cards, your old card will be deleted immediately.

Pincodes

A PIN code will be sent to the cardholder when cards are ordered/reordered.
If you have forgotten your password, you can autogenerate a new one at pinkode.au.dk The new PIN code will take effect immediately.

Access to the buildings outside of opening hours

If you need to hold an event outside of opneing hours, please contact Buildings Services for further arrangements:
Emdrup: Contact via Dalux
Aarhus: Contact driftost@au.dk
If the arrangement includes food and alcohol, you must complete an agreement for borrowing rooms.

More information about ordering key cards

Information about access for students

Contact Buildings services with questions about access

Aarhus:
driftost@au.dk or
Ingor at tekis@au.dk / 28 99 23 26

Emdrup:
Register an assignment via Dalux

Ph.d students and active student staff

Staff who are active students in the STADS system will receive a key card like their student ID card.

Opening hours for the Nobel Hall and Nobel lecture theatre

Nobel Hall (1485-123) is open from 7:00 to 22:00. Employees have access with a card outside opening hours.

Nobel lecture theatre (1482-105) is open from 8:00 to 22:00 on weekdays. Outside opening hours, card access is not available. Please contact Operations if you need access to the Nobel lecture theatre outside regular hours.