AU’s data is one of the most valuable things we have, and we must therefore take good care to protect it. AU uses the Intune Company Portal app to increase security surrounding the accessibility of data. The app must be installed on the mobile devices you use to access AU data. For example your Outlook email or Teams and a number of other programmes and services.
The Intune Company Portal is also being used to meet the technical minimum requirements for government agencies and institutions. Read more about them at Sikkerdigital.dk
Install the app 'Intune Company Portal ' on the phones, tablets and other mobile devices that you use to access email, calendars, files and other data from Aarhus University. As a general rule, we recommend that you only use devices provided by AU.
If you use a private device, you will have to install Intune on it if you want to access AU data from it.
Installing Intune Company Portal is the same as installing any other app. You can find the app 'Intune Company Portal ' via Google Play or the App Store depending on whether you have an Android or an Apple device.
From an end user perspective, Intune helps ensure that you comply with AU'S security policies. For example, this includes the requirement of a six-digit login. If your devices support Face ID and Touch ID, these functions will remain unchanged.
Intune also helps if your device is stolen or if you lose it in some other way. IT support can help delete the data from your device. If you have an Android device, you can choose between only deleting the AU data from your device or deleting the entire content of the device. On Apple devices, all the data on the device will be deleted. Data will only be deleted with your approval.
From an administrative perspective, Intune helps create a full overview of AU’s devices and whether they comply with AU's security policies and the technical minimum requirements for government agencies and institutions.
When we write that you will not have access to AU data or work-related data if you do not install the Intune Company Portal, it includes the following:
Below, you can read about what data is available to AU once have installed Intune on your mobile device.
No. No AU departments can access or view emails, files, images, apps, activity or other information on your mobile devices.
The Intune app will not affect how you use your device on a daily basis. If you have an Android, your home screen will be divided into two sections: "Personal" and "Work". The apps found under "Work" are the ones covered by the Intune Company Portal.
The app will make sure that equipment is kept up to date because updates are most important in keeping a high level of security. The app will remind you when it is time to update your operating system and it will close for access to AU data if you do not install the update in due time.
You are not required to install Intune on e.g. your private phone. But in that case it will not be possible to access AU data on the device in question. This also applies if you do not regularly update the operating system as required. You will receive an email when it is time to update.
In some cases outdated equipment can no longer be updated and your equpment will have to be replaced. Mobile units must be updated to the latest version of the operating system. That goes for both Android and Apple units.
To comply with the technical minimum requirements for government agencies and institutions the senior management team has decided to increase cyber security at AU. This also applies to security on mobile devices. AU’s information security department has recommended this solution to the Central Information Security Committee (CISU) and the senior management team has approved it.
Read more about AU's information security policy
If you don't want to access AU data from e.g. your private phone you can remove Intune company portal. See guides below.